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Field Use Permits

Organized sports require a permit for field use.

This includes, but is not limited to, youth sports organizations, camps, etc.

Field Use Contact

Stephanie Gebele

Field Closures

Fields may be closed due to weather related conditions. Please contact your coach or youth sports organization for cancellation information.

COVID-19 Supplemental Documentation

Please note that the following additional documentation is required for field use until further notice:

  1. Deerfield Coronavirus (COVID-19) Acknowledgement and Assumption of Risk waiver

  2. Written COVID-19 Safety Plan that aligns with the sector specific requirements of Responsible RestartOhio for the applicable sport and purpose of use. (For the most current requirements, please visit

Required Documentation

*Insurance Certificates and Rosters should be emailed to

  1. Online Facility Reservation Request. (You must be logged into your organization's account.)

  2. Insurance Certificate, listing Deerfield Township as an additional insured (Carter Park also requires an insurance certificate for Deerfield Trails, Inc.) Coverage must be a minimum of one million dollars and include bodily injury and property damage liability.

  3. Roster - Please use Excel format and include the following columns:

    1. Participant First Name

    2. Participant Last Name

    3. Season (Spring, Summer, Fall)

    4. Team Name

    5. House/Apt Number and Street

    6. City

    7. State

    8. Zip Code

    9. Residency (Name of City, Township, or Village of residency)

    10. School District

Field Use Policies

  1. Field use is subject to approval by Deerfield Township Parks.

  2. If approved, you will receive a formal permit from Deerfield Township. (Permits must be on-hand at each field use.)

  3. Priority is given to Deerfield/Mason youth organizations. Remaining available field time is allotted on a first-come first-serve basis.

  4. Additional restrictions may apply.

Viewing Availability

  1. Follow the menu path Places to Go > Facility Calendar.

  2. On the calendar page, use the Select Location drop down box to choose the field that you would like to view. This is for informational purposes only; availability is not guaranteed.

Application Steps (Online Facility Use Request)

Field Use Permit Applications are completed online via this website. Only individuals acting as a Designated Representative with the knowledge, approval, and consent of the organization may request field permits.

  1. Please submit applications at least 30 days in advance to allow adequate time for processing.

  2. Please log in to your organization's account. (If you do not have one, you may create one here.)

  3. After you have logged in, please click on "Permits" then "Reservation" in the main header menu. (Please note that "Reservation" does not appear unless you are logged in.)

  4. You should now be on the Reservation Request page.

  5. Under the “Select Location” drop down box, select the field that you would like to request.

  6. For a single date, enter the date you would like to reserve in the “Start Date” field. (On the next screen, you will be given an option to add additional dates and locations.)

  7. For a pattern of recurring dates, please select the "Recurring" checkbox underneath the "Start Date" field. This will allow you to select the day of the week and the "End Date."

  8. Enter your times into the “Start Time” and “End Time” fields. (Please note that these times must fall within the hours of operation listed on this screen.)

  9. Click on the “Next” button.

  10. Your screen should now list your facility and the date you are requesting.

  11. You should see your contact information that was brought in from your organization's account.

  12. Enter any comments in the "Addtl Info" text box, such as field number preference and alternate dates/times.

  13. Enter the “Purpose of Reservation.”

  14. Enter your “Headcount” for number of people.

  15. You will see a disclaimer statement. There is a checkbox underneath it to select to agree to our disclaimer.

  16. Once you have finished all of the fields, please click on the “Submit” button.

  17. You should then be brought to a confirmation screen stating that your request has been submitted.

  18. Please Note: Field Use is not confirmed until a final, approved permit is posted to your organization's account. You will be contacted by Deerfield Township regarding your request prior to approval.